Adding Conditional Logic to Documents

Conditional logic allows users to add a 'if this, then that' flow to their signature requests. By using conditional logic requesters are able to make their signers experiences more personalized. There two groups of fields users will work with and need to keep in mind while setting up: 

Trigger Fields - The fields which when the signer fills out will either show or hide additional fields. Fields which are able to be used as trigger fields are:
Textbox
Checkbox (NOT Grouped) 
Dropdown
Radio Button

Selected Fields - The fields which the user has selected to be shown and filled our or hidden based on the rule applied to the trigger field. Fields which are able to be used as selected fields: 
Textbox
Checkbox
Checkbox Group
Signature
Initial
Date
Dropdown
Radio Button 

Creating a Rule

When preparing their signature requests users will place their fields on the document then choose the trigger field they'd like to create the rule for. Then choose the selected fields from those already placed on the document. So it's important to remember all fields involved in the conditional logic rule about to be made need to already be placed on the document. To get started follow the steps below. 

1. Place both trigger fields and selected fields on the document. 
2. Click on the desired trigger field, in the righthand side editor menu under 'Conditional Logic' click on 'Create Rule'. 
3. The righthand side editor menu will now display, 'If the following is true...', follow the prompts depending on the type of trigger field selected. For example, if the trigger field is a check box the prompt will populate a drop down to select if the check box is checked or not checked.
   
   For a textbox the prompt will populate a box for the users to enter in the text which will need to be entered to stratify the rule. 
   
   
   
4. Once the rule of 'If the following is true' users will now need to select if they want to 'show' or 'hide' their desired selected fields. To select the fields to show or hide simply drag and drop over those fields, the system will highlight them as you are selecting them.
    
5. Review the rule to ensure everything is correct then click done in the upper right corner. 
   

When the signer fills out the trigger field with the proper information, checks the box, picks from the dropdown menu or selects the ratio button with the rule applied to it then the select fields will either appear for the signer to fill out or be removed so the signer no longer needs to fill them out. 

A Few items to keep in mind

• Conditional logic can only be set up for ONE trigger field for example, users can't say IF checkbox = checked and textbox = ‘cat’, then show these selected fields.
• Conditional logic, both triggered and selected fields, has to be contained within a specific signer so users aren't able to set up a trigger field which when filled out by one signer triggers fields for another signer. 
• A field can act as a trigger field for multiple conditions. However, a field can only act as a selected field once.

*Please Note: Conditional Logic is only available on certain plans please reach out to sales@hellosign.com for more information.